How many of you are honest with yourself, let alone anyone else, about how you spend your time in any given day before you conclude; there isn’t enough time in the day to get everything done?
If you are truly honest, are you acknowledging the minutes or hours you are on Facebook or Instagram? Are you confronting the fact your fear of doing something is the real cause for the distraction with your emails or television shows you’ve missed? Do you know how many days in your week you feel overwhelmed and unable to get it all done? Are you consciously aware of the impact that is having on you?
In order to get back time and ensure your time spent on anything is leading to you getting it all done, you need to be fully aware of how you spend your time. Here are RICHtips you can use to regain time:
- Prepare yourself for some aha moments that will both shock you and leave you proud:)
- For 3-5 days of a work week, track your every minute and activity you do between 9:00 – 5:00, and I mean everything; from walking the dog, taking out the trash, taking a personal call, working on a project, etc.
- You can keep your calendar up and when you start and finish a task, you can block that time out and even use the category highlights to indicate – work, social media, family errand, walking the dog or the gym, etc.
- Since 9:00 – 5:00 is most of our workday, break down the ‘work’ category to highlight sales versus marketing, networking, meetings, client work, etc..
- After the 3-5 days are done, review your activity (or lack thereof) and even summarize it on paper so you can see where and how your time was spent.
- Now, if you are unhappy with your productivity; define the what, when and how you would make changes to it. Make note of those things in the summary you wrote up.
- The following week, make those changes while continuing to track your time and tasks. At the end of each day that week, review your productivity and make any changes needed.
- Work to turn that exercise into a daily discipline so you can ensure you are always optimizing the 24 hours in the day you have to do what you need to.
There is no such thing as ‘there’s not enough time’… there is, if you are completely aware of how you are spending it, and once you have managed your time effectively, you can then delegate, coach and support other people to manage theirs, especially if it has direct impact on your time.
Remember, we each have the same 24 hours of the day. How you choose to spend yours will determine how stressed or confident you are about being able to get all you have to get done, done.